M-Files Easy Document Management

During the past decade, “going green” has become top of mind for companies of all sizes and in all industries and executives worldwide are looking for ways to reduce their organization’s impact on the environment. Legislation, social pressures and corporate social responsibility programs are all reinforcing the necessity for firms to reduce their carbon footprints and better utilize resources.

According to the Environmental Protection Agency (EPA), the average U.S. white-collar worker consumes 10,000 sheets of paper a year. While few companies can truly go completely “paperless,” taking proactive measures to significantly reduce the amount of paper being used and consumed is often one of the first areas organizations focus on when instituting a green policy.

Companies that are still heavily reliant on paper-based systems and processes for managing their business documentation not only can have a negative impact on the environment, but they often manage critical information assets inefficiently. Time is wasted constantly looking in multiple folder locations and file cabinets for misplaced documents. This is often compounded by the proliferation of multiple versions of the same file, which results in errors and repeated work.

The impact that poor document management can have on the environment is also significant. Even for companies that primarily use electronic documents, poor data management and duplicate files can result in unnecessarily large storage requirements, increasing the need for more hardware, electricity and cooling.

Without a document management framework, businesses often find it very difficult to significantly reduce paper consumption, reinforce reliable file organization and optimize their internal processes.

Conversely, organizations with an overarching system in place to handle all their information electronically not only reduce their impact on the environment, but also operate at a vastly superior level of efficiency compared to those that still rely on paper files and folders. Given the large expense and inconvenience of paper documents, maintaining them in an electronic document management system leads to a substantial increase in efficiency and a decrease in operational costs.

Deploying a document management solution as part of a business’s green policy can not only eliminate large amounts of wasted paper, but it can also show your customers and partners that you company is striving to be more environmentally conscious while potentially creating a more satisfying workplace for employees.

With Thanksgiving right around the corner, the M-Files team is reflecting back on our many recent achievements and milestones — while still remaining focused on finishing 2011 with a bang!

In the past year, M-Files has grown by leaps and bounds, introduced new products, won several awards, and has been featured in many business and industry media stories. While we’re proud of these accomplishments, we realize there are many who have contributed to the continued success of M-Files.

With this in mind, M-Files would like to give a special Thanksgiving “shout-out” to:

• Our employees. From our staff in the Finland headquarters, to our employees in the Dallas, Texas office, to our other colleagues located around the world — the hard-working, dedicated people at M-Files are the lifeblood of our organization.
• Our partners. As a channel-driven company, our partners have been an integral part of elevating M-Files to the forefront of the document management movement. Our partner roster consists of leading worldwide value-added resellers (VARs), systems integrators, infrastructure and consulting services companies — all of whom are key contributors to M-Files’ success.
• Our customers. If not for the thousands of M-Files users in organizations around, we would not be a leading provider of document management solutions. We pride ourselves on developing a relationship with each customer to solve their specific set of problems, and to help us identify and develop new product enhancements and improvements.
• Our troops. M-Files would like to say a special “thank-you” to service men and women around the world who help protect the freedom we all cherish. M-Files would also like to thank organizations such as the Wounded Warriors Project that support our troops and their families.

Without the support of all of these groups, M-Files would not be the company it is today. We’re proud of the accomplishments we’ve made this year and we’ll continue to work hand-in-hand with our employees, partners, customers, friends and colleagues to lead the document management revolution!

From all of us at M-Files — Happy Thanksgiving!